Google Drive / Docs / Apps

Video Tutorial

Updated: January 2, 2017
By Anson Alexander
20 minutes
Sharing explained at: 10:37

More videos like this

Alex Alexander has a great series of How To videos called Google Drive Tutorial Series 2014.

One minute video on
How to Share Documents In Google Drive

By Steve Dotto of Dotto Tech

Google For Work



Google web applications include: Gmail, Google Drive, Google Plus, Google Hangouts, Google Calendar, YouTube, Maps, and Google News.

Google Drive includes:

  • Docs (word processing)
  • Sheets (spreadsheet)
  • Slides (Powerpoint)
  • Forms
  • Drawings
  • My Maps

Google documents can be shared with one person, a group of people or the entire world wide web. PDFs, Word Docs, etc. can also be stored and shared in Google Drive.

Squarespace (powers this website)

Squarespace works well with Google. Website forms can send data directly to Google Spreadsheets and also to any email address.

Terms explained

Google has recently updated, expanded and unified their cloud/web based applications and services. This has led to the development of confusing terminology.

Google Drive and Google Apps

Generally, Google Drive and Google Apps refer to the version available to individuals. It is free. All applications are available including Gmail, Drive, YouTube, Google Plus and Hangouts.

Google For Work 

This is and has been called Google Apps for Business and Google for Business. It is a paid service with all the web applications that are available for individuals plus the following:

  • custom email addresses at your domain ( Each person with a unique email@rhp... is called a User. Each User has their own Google For Work account based on their @rhp... email address. Documents created can be shared with other Users and any individuals that have an email address.
  • at least 30GB of storage for documents and email
  • 24/7 phone and email support

Google for Nonprofits

This is Google for Work for free. Canadian nonprofits apply through TechSoup. RHP was approved April 9, 2015 at 2:00 AM. We thank Google for their interest in supporting the work of charitable, non-discriminating non-profit organizations throughout the world.

Each Board/Staff member with an @rainbowharmonyproject email address will have a separate account within RHP's Google for Nonprofits (Google for Work) account. These accounts are called "user" accounts. Each user has their own suit of Google applications. Documents in user accounts can be shared with other users (i.e., Board and Staff members with email addresses).

NOTE: RHP has maintained their Free Google Account. This account will continue to host our public YouTube Channel and Google Plus.

Further Assistance

Contact Vic: (204) 471-4736 or: